Examinations & Appeal

2.6.0.1 Examinations

Ordinance on the Evaluation of Bachelor and Master Studies at EPFL 30 June 2015 Frédéric George

This ordinance lays down the principles governing the organisation of study evaluation at EPFL: sessions, form of assessment, blocks, groups of branches, observers, marking, conference for ratification of examination results, language used, cheating, notification of results, absence from examinations owing to illness, conditions for disabled students, etc.
The ordinance also defines pass requirements, entitlement to a second attempt and situations of failure.
The rules generally applicable to all examinations are grouped under Chapter 1, followed by the rules specific to each level (Chapter 2 : Foundation year, Chapter 3 : Bachelor and Master programme examinations, Chapter 4 : Master project).
Note : the ordinance determines the general rules, which are supplemented by the rules of each section published in the form of study plans and implementing regulations for study evaluation.

Art. 20 provides for the right of students to challenge an EPFL decision (e.g.relative to their examination results (see details)).

Art. 10 addresses the inability to attend an examination, whether due to illness or other reasons.

Art. 15 provides for the right of students to ask teaching staff to consult their examination scripts, after they have been notified of their results, within a period of 6 months following the examination. The student should follow the consultation procedure estblished by the teaching staff.

Examination procedure : Teaching staff are responsible to define the content of the examination, the weighting of the various parts and determining the scale of marking. These elements cannot therefore be challenged as such, in so far as they comply with constitutional rights principle. On the other hand, the form of the examination as announced in the course booklet must be adhered to. The presence at an oral test of a neutral observer, i.e. someone with no hierarchical relationship with the teaching staff member, is mandatory. The examination procedure may change from one year to another and students who are repeating a block of courses are therefore not entitled to expect the same examination procedure on their second attempt.

Note : If students intend to repeat a course they have failed, they must do so during the following academic year.

Art. 29 states the criteria for conditional admission to the Master programme and Master project.

Marking: Whereas grading was to the half-mark until now, quarter-marks will be awarded as from the start of the 2016 academic year (Art. 8).

Foundation Year – (Chapter 2)

Remedial Review Course (MAN)
An average below 3.50 in Block 1 at the end of the winter session will amount to initial failure for new students, who will be required to take a remedial Review Course (“Mise à niveau-MAN”) in the spring semester. These students must pass the Review Course exams to be allowed to repeat the Foundation Year, failing which they will have to leave EPFL.
 
Failure is final for students repeating the Foundation Year whose average in Block 1 is below 3.50 at the end of the winter session .
Retaining the marks of passed subjects when repeating the Foundation Year
Except for students from the MAN Review Course, who must repeat each session subject, Foundation Year repeat students may keep their pass marks from session subjects if they so wish.
However, it is forbidden to repeat a successful semester subject.

 

2.6.1 Examinations

Internal directive concerning examinations at EPFL 19 May 2008, Status as at 13th April 2018 Frédéric George

 

This internal directive applies to teaching staff for written and oral tests held during examination sessions, continuous evaluation during the semester, semester and Master projects, at CMS, Bachelor, Master and doctorate levels.

 

The objective of this directive is to guarantee that tests are conducted irreproachably, and thus prevent any form of cheating. It aims to ensure correct marking for each branch, the mark allocated being an accurate reflection of the student’s performance.

An examination report is introduced for written and oral tests held during examination sessions (Art. 7). Teaching staff complete this report, attach the question paper for written tests and send them to the Registrar’s Office, which will distribute them to the section responsible for the course. The question papers for written examinations will be filed in the sections for a period of five years, as a means of retracing examination content (Art. 11.2)

The scripts submitted by students are kept for six months following the end of the corresponding study programme (Art. 10.2 and 12.5).

The teaching staff member is personally present at the examination. In cases of absolute necessity, their substitute is validated by the Vice-President for Education (Art. 11.1).

For Master projects done outside EPFL , the EPFL teaching staff member responsible for the project decides concerning the defence procedure (Art. 17).

Recommendations to assist teaching staff with the organisation of examinations accompany the directives.

 

2.6.2 Examination report

Examination report for examination session 6 December 2011, Status as at 1st january Frédéric George

An examination report is introduced for written and oral tests held during examination sessions (Art. 7). Teaching staff complete this report, attach to it the question paper for written examinations and send both to the Registrar’s Office, which will distribute them to the section responsible for the course. The question paper for written examinations will be filed in the sections for a period of five years, as a means of retracing examination content (Art. 11.2).

2.6.3 Conference for ratification of examination results

 

Regulations for the EPFL conference for ratification of examination results and marks conferences of the sections 19 May 2008, Status as at 13th April 2018 Denise Flury

This document stipulates the operating procedure and competences of the conference for ratification of examination results (Art. 17 of the Ordinance on the Evaluation of Bachelor and Master Studies at the EPFL) and the marks conferences of the sections.

2.6.4 Medical certificates

 

Directive on Medical Certificates Submitted to EPFL 1st January 2003, Status as at 13th April 2018 Frédéric George

This directive determines the conditions under which a medical certificate is taken into consideration by EPFL to justify the interruption of or absences during examinations. It specifies the procedure for verification of the medical impediment by a medical adviser and the guarantee of medical confidentiality and data protection.

2.6.5 Disabled students

Procedure for support measures and adapted study schedules for disabled students 1st July 2010, Status as at 13th April 2018 Denise Flury

This document explains the procedure to be followed by any student who thinks that, owing to their disability, they have special needs or require personal assistance in order to attend courses or tests. The text also states which service is responsible for which tasks in relation to these special arrangements.

2.6.6 Request for re-evaluation and appeal

Request for re-evaluation and appeal 22 June 2018, Status as at 31th October 2018 Frédéric George

This document provides information on the procedures for challenging an EPFL decision regarding studies. It is recommended that this document be consulted before commencing any challenge procedure.